CONSTITUTION & BY LAWS
REDSTICK BREWMASTERS HOMEBREW CLUB
Section I – Name
The name of the club shall be REDSTICK BREWMASTERS HOMEBREW CLUB, hereinafter referred to as The Club.
Section II – Mission
The mission of The Club is to promote public awareness and appreciation of the quality and variety of homebrewed beer through education, research, and the collection and dissemination of information; to serve as a forum for the technological and cross-cultural aspects of the art of brewing; and to encourage personal responsibility when using beer or other alcohol-containing beverage.
The Club shall function as a non-profit organization.
The Club shall affiliate with the American Homebrewers Association.
Section III – Non-Discrimination Clause
The Club, it’s Directors, Officers, and Membership are prohibited in the conduct of club affairs, any restriction or limitation whatsoever based upon race, color, creed, gender, sexual orientation, national origin, or employment status.
The Club will comply with all appropriate State laws governing the minimum age to serve and consume alcohol.
Section IV – Membership
Membership in the Club shall be open to any persons, of legal drinking age, who enjoy fine beer; either by making their own or by enjoying the work of others.
Membership in the club will be renewed on a yearly basis through the payment of dues.
Members who have paid their dues for the current fiscal year will be considered a member in good standing.
Article Two – Government
Section I – Board of Directors
The Board of Directors will consist of all of the clubs elected officers (3) and appointed officers.
Section II – Responsibilities
The Board shall have the full power to manage this organization, the responsibility for carrying out its purpose and the establishment of rules for its operation.
Section III – Elected Officers/Directors
The elected officers of the Club shall be: President, Secretary, Treasurer. A member cannot hold more than one elected office at once.
Section IV – Appointed Officers
The elected officers shall appoint at least four and no more than six appointed officers to complete the Board of Directors.
Section V – Term of Office
All offices shall be held for a period of one year, commencing at the December meeting following elections, and terminating at the November meeting, one year later.
Section VI – Removal from Office
Any officer missing three Board of Directors meetings and/or six membership meetings during his/her term of office, without reasonable excuse, shall be removed from office and replaced as soon as possible.
A reasonable excuse shall be determined by the Board of Directors.
Any officer, as determined by a majority of the Board of Directors, not performing his/her duty, may be removed from office, subject to a majority vote of the membership present at the next membership meeting following a report from the Board of Directors to the membership.
Section VII – Vacancy of Office
Any interim vacancy on the Board of Directors shall be filled by appointment of the Board of Directors, subject to the approval by majority vote of the membership present at the next membership meeting following the vacancy.
In event the appointment by the Board of Directors is voted down by the membership there will be open nominations and elections for the vacant position at said membership meeting to fill the vacancy.
Article Three – Quorums
Section I – Membership Meetings
A voting membership at a membership meeting shall be no less than twenty-five percent (25%) of the paid membership as reported by the Secretary at the last membership meeting previous to the membership meeting where the vote(s) are to be taken.
Section II – Board of Directors Meetings
A quorum at a Board of Directors meeting shall consist of one half (50%) of the Board of Directors plus one.
Article Four – Election Of Officers
Section I – Eligibility
Any person who has been a paid member for at least twelve (12) months and is in good standing with The Club may run for elected office.
Any person who has been a paid member for at least twelve (12) months and is in good standing with The Club may be appointed to the Board of Directors by the elected officers.
Section II – Nominations
Nominations for elected offices will open at the beginning October membership meeting and will close at the end of October membership. Collection of the nominees’ name and verification of the member’s eligibility is the responsibility of the outgoing Secretary.
Section III – Balloting
A secret ballot election shall be held at the November membership meeting.
All members in good standing for the minimum of three membership meetings prior to the election of officers may vote for elected officers.
Any member who is eligible to vote for officers, and unable to attend the November membership meeting can request an absentee ballot from the club Secretary between the October and November membership meetings. In order for an absentee ballot to be valid, it must be returned to the club Secretary before the noon (12:00PM) the day of the November membership meeting.
Members who submit an absentee ballot, and attend the November membership meeting, will not be allowed to vote for elected officers, but the member is allowed to vote on any other issue brought before the club at the membership meeting.
Section IV – Tallying Votes
Tabulation of election results shall be performed by three (3) members after all ballots have been cast at the November membership meeting. The results of the elections should be reported to the membership before end of the November meeting.
The new officer for each office shall be the nominee with a plurality of the votes. In the event that the top two nominees have the same number of votes, a runoff election will be held at the beginning of December membership meeting.
Section V – Appointed Officers
Before the end of December membership meeting the elected officers shall appoint between four and six members in good standing to the Board of Directors, subject to the approval of a majority of the membership present at the membership meeting.
In event the officers appointed to the Board of Director are not approved by the membership, nominations and elections for the open board positions will take place at said membership meeting to fill the vacancy.
Article Five – Committees
Section I – Committee Formation
The Board of Directors may establish and abolish committees and appoint a committee chairperson as necessary to achieve the purposes and goals of the club. Chairpersons may select other members for the purpose of assisting them in their respective undertaking.
Section II – Committee Report
All chairpersons of active committees should attend Board of Directors meetings for the duration of the committee in order to update the Board with committee status and assist in any related decisions.
Article Six – Amendments to By Laws and Constitutions
Section I – Amendment Process
From time to time it may be necessary to modify this Constitution and By Laws. The procedure shall be as follows:
a. Any individual, committee, or the Board of Directors may write a resolution to modify the Constitution and By Laws. The resolution shall include the reason for change, the article and section where the change will occur, and what the change will be.
b. If an individual member has drafted a resolution, he/she may present it to the Board of Directors for presentation to the membership or bring it to a membership meeting for presentation to the membership. The purpose of presenting to the membership is to inform the membership about the change.
c. After the presentation the membership shall vote on whether or not to accept the resolution for consideration.
d. If the resolution is accepted, a vote on the resolution will be scheduled for the first membership meeting that occurs no less than 60 days after resolution acceptance. The resolution and notice of amendment vote shall be emailed to the membership, posted on the club website, and posted in the club newsletter.
e. A two thirds (2/3) majority of the membership present is required for the resolution to be adopted.
f. No amendments to the officer election process can take place within 60 days of a regularly scheduled officer election
Article Seven – Membership Access to By Laws
Section I – Posting Requirements
A current copy of these articles shall be available on the Club website for all members to view.
Article Eight – Club Dissolution
Section I – Dissolution Vote
The Club may be dissolved only by a two-thirds (2/3) vote of active members in good standing.
Section II – Distribution of Assets
Following an affirmative vote to dissolve The Club, all of the remaining assets and property of the organization shall, after payment of necessary expenses, be distributed to such organization as shall qualify under Section 501 C (3) of the internal Revenue Code of 1986, or corresponding provisions of any subsequent Federal Tax Law or to the Federal Government, a State or Local government for public purpose, subject to the approval of a court of competent jurisdiction within the State of Louisiana.